Job title: Executive Secretary (Job Grade III)

Reports to: Chief Executive Officer (CEO)

Organization background:The Ethiopian Economics Association (EEA) was established in 1991 as a non-profit, non-partisan and non-religious professional association. The EEA has interrelated objectives of supporting economic policy design through producing reliable and independent scientific evidence; enhancing economics and development research and dissemination; promoting the discipline of economics; serving as a platform for dialogue on economic issues; promoting the professional interest of its members; and facilitating professional networking between Ethiopian economists and those in other countries.

Job summary: An Executive Secretary’s primary role is to act as a central point of contact, ensuring smooth operation and effective communication by providing high-level administrative support to executives, managing their schedules, correspondence, and other essential tasks. 

Specific duties and responsibilities:

• Manage and maintain the executive’s schedule, including appointments, meetings, and travel arrangements.
• Coordinate meetings, conferences, and events, ensuring all necessary arrangements are made.
• Manage email correspondence, prioritizing and forwarding important messages.
• Handle and manage incoming and outgoing correspondence, including emails, letters, and memos.
• Draft and proofread letters, reports, and other documents as needed.
• Maintain organized files and records, ensuring information is easily accessible.
• Handle confidential information with discretion and integrity.
• Make travel arrangements, including booking flights, hotels, and transportation.
• Submit and reconcile expense reports.
• Provide general office support, including ordering supplies, managing office equipment, and greeting visitors.
• Maintain contact lists and other relevant information.
• Perform other related duties as assigned by executives.

Requirements (Job Specification):

• Education: A bachelor degree in Secretarial Science, administrative/Office management, or other relevant fields of study.
• Experience: Seven or more years of progressively responsible work experience in general administrative/executive secretary work.
• Knowledge & Skills: application of common business processes, practical business support methods, procedures and systems used in area of work; good communication skills; ability to proactively identify and recommend areas for improvement to the design and delivery of specialized services, experience in coordinating the work of others and self; and ability to maintain confidentiality. Experience in a multicultural setting is an advantage. Additional knowledge related to the field of economics is also an advantage.
• Language skills: fluency in Amharic and English

 Salary: As per the salary scale of EEA, which is attractive with additional benefits. It is also negotiable depending on the professional profile and expertise of the applicant.

 Required: One (1)

 Place of work: Addis Ababa, EEA office.

 Date of application: Within fifteen (15) days from the date of announcement.

 Point of Contact: Interested female applicants who meet the above requirements can summit non-returnable copies of educational and other supporting documents along with their updated CVs via Email: eeajobs@eea-et.org . Only online (email) applications are acceptable.

Ethiopian Economics Association